“How Much Time Can a Virtual Assistant Save You? (With Real Numbers)

Time Management & Productivity
Written By Danielle Bush

If your day feels like a blur of emails, calendar invites, and administrative chaos—you're not alone. Business owners, realtors, and executives are spending up to 40% of their week on tasks that don’t actually move the needle.

But here’s the good news: a high-level virtual assistant (VA) can give you back those hours—and the clarity that comes with them.

Let’s break it down.

The Real Cost of Doing It All

According to Harvard Business Review, executives spend an average of 16 hours a week on admin-related tasks. That’s 64 hours/month doing things like:

  • Responding to low-priority emails

  • Booking meetings

  • Updating CRMs

  • Chasing down invoices

  • Formatting slide decks

  • And the list goes on…

If your time is worth $100–$200/hour (or more), that’s $6,400–$12,800/month of lost productivity.

What Happens When You Delegate to a VA

Even a Starter Plan (10 hours/month) can offload your most distracting tasks. And as you scale, your VA scales with you.

Time Saved = Revenue Earned

Reclaiming 10 hours/month gives you time to:

  • Close another deal

  • Sign 1–2 more clients

  • Launch that course

  • Actually take a weekend off

Let’s say you free up 20 hours/month and bring in an extra $3,000–$6,000 in revenue. Your VA investment has 3–5x ROI.

The Intangible Win: Mental Bandwidth

Beyond the numbers, our clients tell us the greatest value is peace of mind:

“I can finally focus on growth instead of being buried in admin.”
— CSS Client, Realtor, Sarasota FL

Ready to Reclaim 10–40+ Hours a Month?

Let’s talk.

[Book a Discovery Call] and we’ll run the numbers for your unique business.
Or grab our free guide: “20 Tasks You Can Delegate to a VA Today.”

Danielle Bush
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Time Is Money: The Real Cost Savings of Hiring a High-Level Virtual Assistant